Fundraising Terms and Conditions


The following Terms and Conditions apply to all contributions made to the College Potatoes, Inc. (“CP”). By creating a fundraising campaign with CP Give in support of CP you agree to the following terms and conditions.






Pursuant to these Terms and Conditions, “volunteer” is any person giving unpaid service to CP.. A volunteer must be officially accepted and enrolled by CP before engaging in any CP volunteer work. Volunteers are not considered CP staff or employees, unless otherwise approved through explicit agreement and accommodation..



Pursuant to these Terms and Conditions, “contribution” is any donation in-kind, payment, or submission of money to CP for any purpose related to CP’s mission.


Program Donation:

Pursuant to these Terms and Conditions, “program donation” is the minimum total contribution made towards travel with CP.



Pursuant to these Terms and Conditions, “fundraiser” is any person who has created a campaign to raise funds in support of CP’s mission.


Welcome Letter:

Pursuant to these Terms and Conditions, “welcome letter” is the initial email received by a volunteer from the Director of Volunteer Programs, accepting the Volunteer into CP’s program. The welcome letter lays out the terms of volunteering and includes important enrollment information for the volunteer. A volunteer is not officially part of CP’s program until he/she receives their welcome letter.


Due Date:

Pursuant to these Terms and Conditions, “due date” is the deadline stated in the welcome letter; at which time the volunteer’s Program Donation is due. In the event the volunteer does not receive a welcome letter, he/she understands that it is his/her responsibility to email CP immediately to request one.





Any Volunteer who wishes to travel with CP agrees to pay the applicable Program Donation in exchange for participating in CP’s Volunteer Program.


Any supporting contributions received or fundraised above and beyond the Program Donation will be used to directly support the project site to which the volunteer travels or CP's operations as a whole.


All contributions are non-refundable.


The non-refundable deposit due by the volunteer is automatically subtracted from the total Program Donation. Deadlines for payment of the deposit can be found in the volunteer’s welcome letter.


All Program Donation balances are due on or before the assigned due date. If the Program Donation is not paid in full by the due date, the fundraiser will be assessed a $125 per week late fee. In the event of a trip cancellation, the Volunteer may be able to re-schedule their trip at a later date and receive the unused credit from their prior trip.

If the volunteer does not meet all conditions outlined in the welcome letter by the due date, the volunteer’s trip will be cancelled and no refunds will be made.




No refunds will be given for any unused portions of the program or as a result of the volunteer’s failure or inability to participate in the CP program.


Contributions from sponsors and donors are not refundable under any circumstances.

If the fundraiser’s program is cancelled due to non-payment, contributions will not be refunded to the sponsors.


In the event of a trip cancellation by the volunteer, the volunteer may use the funds for another CP program within one year of cancellation.

In the event of a trip cancellation by CP, the volunteer will be rerouted to another project site and the volunteer will incur no additional Program Donation costs.


CP cannot make exceptions to this cancellation policy for any reason, including medical emergencies. CP strongly urges the volunteer to purchase trip cancellation insurance.



By creating a fundraising profile with CP, a fundraiser agrees to the program donation policy outlined in section A and the refund policy outlined in section B.


CP recommends that all fundraising be conducted directly through the “CP YouCaring” platform. Contributions made through other fundraising websites often assess a processing fee. If the fundraiser chooses to fundraise through an outside fundraising website, CP will accept the contribution; however, the fundraisers due date will not be extended.


Tax receipts for U.S. residents cannot be issued from CP for contributions made on outside fundraising sites. These sites usually have their own rules and restrictions that can prevent CP from applying any contributions from them directly to the CP Program Donation.



Most companies offering matching gift programs issue their checks quarterly or semi-annually; therefore extending the period of time for the gift to be issued. Fundraisers waiting on matching gifts must pay the balance of their Program Donation on or before their due date. CP does not extend due dates for fundraisers who are awaiting matching gift checks.


No portion of a matching gift is refundable. If a fundraiser is expecting to receive a matching gift from his or her company, neither the original contribution nor the amount matched are eligible for refund to the fundraiser or to the company. For example, if the fundraiser’s contribution to the Program Donation is $300 and the company gives a matching gift of $300, then neither contribution is refundable.


If the fundraiser or sponsors of the fundraiser plan to apply for a matching gift, they must do so at least 90 days prior to the program start date.




All contributions made within the United States are 100% tax deductible.


All online contributions will be accompanied with a tax receipt which will automatically be issued to the e-mail address that was provided to CP during the payment process.

All check or money order contributions will be accompanied with a tax receipt which will be issued to the e-mail address provided to CP within one month of the date the payment was received. If no e-mail address is provided, the tax receipt will mailed to a U.S. mailing address, if provided.


The volunteer acknowledges and accepts the responsibilities and risks associated with their agreement to travel. Travel and volunteer work can be often hazardous and involves a certain degree of risk, inherently dangerous activities and personal perils to the volunteer, both foreseen and unforeseen, all of which are fully accepted by and solely assumed by the volunteer.

Therefore, CP is not liable, to the maximum extent of the law, for any loss or harm the volunteer or associates may suffer, including but not limited to loss caused by:

Personal injury





Civil Unrest

Religious Activities



Emotional injury


Illness or disease

War or Act of Terrorism

Damage to or loss of property

You accept and acknowledge and confirm that personal injury or illness, emotional trauma, property damage, and death can occur by natural causes or activities of persons, either as a result of negligence or other reasons.

By applying for our programs online you confirm that you have read and agree to our terms and you are waiving of any Liability that, amongst other things:

Forever releases us, our owners, our directors, shareholders, employees and any persons or groups associated to us of all liability;

Forever signifies that you are waiving any claims against us, our owners, directors, shareholders, employees, and any persons or groups associated to us, and expressly associated to us, and expressly assuming all risks associated with participating in any of our programs.

G.Code of Conduct


You agree that you would abide by the rules and regulations set out by our partner organizations. If we find your behavior unsatisfactory due to drugs, alcohol, stress, abuse, or a medical condition. Your program would be terminated under the following conditions:


  • If we find that you are engaged in any illegal activities or convicted of any criminal activities before or during the Project Period.

  • If it is believed that any of your action or behavior is threatening or unacceptable to the society or anyone involved with the project based on the judgement of the project staff and/or the coordinator.

  • Any information provided by you to CP during the time of enrollment is incorrect.

  • You voluntarily decide to opt out of the program in between.

  • If you are found taking drugs or using such material while in the project.

  • If you do not observe the Code Of Conduct.

  • In case the agreement is terminated due to any of the above reasons or reasons related to the above, you will not be entitled to any refund from CP.

CP reserves the right to cancel any placement of an enrolled volunteer during or before start date.


User expressly agrees that use of CP is at user's sole risk. Neither CP its affiliates nor any of their respective employees, agents, third party content providers or licensors warrant that CP will be uninterrupted or error free; nor do they make any warranty as to the results that may be obtained from use of CP, or as to the accuracy, reliability or content of any information, service, or merchandise provided. 

  • CP is provided on an "as is" basis without warranties of any kind, either express or implied, including, but not limited to, warranties of title or implied warranties of merchantability or fitness for a particular purpose, other than those warranties which are implied by and incapable of exclusion, restriction or modification under the laws applicable to this agreement. 


  • In no event will CP or any person or entity involved in creating, producing or distributing CP or the CP software/content, be liable for any damages, including, without limitation, direct, indirect, incidental, special, consequential or punitive damages arising out of the use of or inability to use CP. User hereby acknowledges that the provisions of this section shall apply to all content on CP.


  • CP does not take any direct responsibly for the use of third party online payment facility. HDFC Bank / PAYPAL will not be responsible for any malfunction in their software for online payment. All disputes arising with Credit Card fraud will Directly be dealt with HDFC Bank or PAYPAL (Depending on the payment method you used for Payment).


  • In addition to the terms set forth above, neither CP, nor its affiliates, information providers or content partners shall be liable regardless of the cause or duration, for any errors, inaccuracies, omissions, or other defects in, or untimeliness or inauthenticity of, the information contained within CP, or for any delay or interruption in the transmission thereof to the user, or for any claims or losses arising therefrom or occasioned thereby. None of the foregoing parties shall be liable for any third-party claims or losses of any nature, including, but not limited to, lost profits, punitive or consequential damages. Neither CP nor its affiliates, information providers or content providers warrant or guarantee the timeliness, sequence, accuracy or completeness of this information. Additionally, there are no warranties as to the results obtained from the use of the information. 


  • CP does not take any responsibility of photos and documentation provided by our partners and affiliations, who might supply such material to other businesses of similar nature as well. If anyone has any objection to any part of the site, will write to us formally, for us to take appropriate action.


  • CP does not take any responsibility of any third party links from our site and will not be held responsible for content or service provided on those sites




Any contributions received by CP will be used to directly support CP’s operations.

All contributions are non-refundable.


The fundraiser must receive approval for specific/unique fundraising campaigns prior to publishing the campaign. Should any fundraiser fail to receive approval or create/modify a campaign that contains false claims, the fundraiser understands that CP has the right to inform donors of the terms of the campaign or reject the funds.




No refunds will be given for any donations to CP.


Contributions from sponsors and donors are not refundable under any circumstance.


In rare cases, the terms of a fundraising campaign may change based on the ever-evolving needs of a project site or CP’s operations as a whole. Should the terms of the fundraiser’s campaign change, it is the responsibility of the fundraiser to notify all donors of these changes and procure explicit permission from CP to apply the funds to the modified campaign.




All contributions made within the United States are 100% tax deductible.


All online contributions will be accompanied with a tax receipt which will automatically be issued to the e-mail address that was provided to CP during the payment process.

All check or money order contributions will be accompanied with a tax receipt which will be issued to the e-mail address provided to CP within one month of the date the payment was received. If no e-mail address is provided, the tax receipt will mailed to a U.S. mailing address, if provided.

Legal Binding

These Terms set out by CP shall be legally binding upon you, your family, heirs, administrators, executors and legal representatives. In accepting this document & by applying for our programs, you are not relying upon any oral or written representations or statements made by us other than what is set forth in these Terms. 

Terms and Conditions - Repair Services


These standard terms and conditions are effective respecting all sales by College Potatoes Inc (CP) on its website “College Potatoes” (“Seller”) and are binding on all customers (“Buyer”). These terms supplement Seller’s form order confirmation generated in response to Buyer’s online order for Product (each individually or collectively, the “Order Confirmation”).

1. AGREEMENT. The term “Agreement” means these standard terms and conditions, as supplemented for each transaction solely as to the Product(s) description, quantity and price for the Product(s) described in Seller’s Order Confirmation. The Seller objects to and will not otherwise be bound by any additional or different terms, whether printed or otherwise, in any Buyer’s purchase order or in any other communication from Buyer to Seller.

2. PRODUCT. The term “Product” means any and all goods sold by the Seller.

3. TERMS OF PAYMENT. Payment will be by credit card at time of order. In addition to payment of the price for the Product, Buyer also will pay all taxes applicable respecting the purchase of the Product. Tax exempt organizations seeking tax exempt transactions must obtain Seller’s approval in advance and submit requested documentation. Buyer is responsible for all applicable shipping and handling costs.

4. SHIPPING/DELIVERY. Shipping and delivery dates are not guaranteed. Shipping dates are estimated on the basis of Seller’s immediate receipt of all information Buyer must furnish and the absence of delays, direct or indirect, resulting from or contributed to by circumstances beyond Seller’s reasonable control. Seller will in good faith endeavor to meet estimated shipping dates, although either party will have the right to cancel backordered Product(s). Seller reserves the right to make multiple shipments to fulfill an order. Seller reserves the right to withhold delivery of the Product(s) or cancel an order for Product(s) if Seller has reasonable belief that the Product(s) will be used for improper or unlawful purpose or activity or if a transaction appears fraudulent. Seller will not be liable for any damages or losses arising out of or resulting from any delay in delivery of Product.

5. RISK OF LOSS. Unless Seller or Seller’s designated carrier expressly agrees in writing to other terms following acceptance of Buyer’s online order for Product, Buyer assumes all risk of loss of Product upon Seller’s delivery of Product to Buyer’s designated address. Notwithstanding this allocation of the risk of loss, the Product remains subject to Seller’s right to reclaim and stop the Product in transit.

6. WARRANTIES AND LIMITATIONS OF LIABILITY. Seller warrants that all Products will be substantially free of defects in material and workmanship for a period of time as designated in Seller’s then current warranty table found in the “Warranty” section of the “” website; beginning on the date Buyer receives the Product. This warranty is void if the Product is modified (e.g., used in custom pack assemblies), misused, altered, tampered with or are installed or use in connection with life sustaining or other medical or aviation equipment or purposes or otherwise in a manner that is inconsistent with applicable specifications. ALL OTHER WARRANTIES EXPRESS OR IMPLIED, WHETHER ORAL, WRITTEN OR IN ANY OTHER FORM, INCLUDING WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, ARE EXPRESSLY EXCLUDED. Seller is not liable for special, indirect, incidental or consequential damages, including loss, damage, personal injury, or any other expense directly or indirectly arising from the use of or inability to use the Products, including loss of data. The sole and exclusive remedy under this limited warranty is limited to, at Seller’s option, Seller’s repair or replacement of the defective Product or a refund of or account credit for the then-current purchase price for the Product.

7. RETURN POLICY. Buyer must inspect the Product upon delivery. If Buyer believes any Product is non-conforming or was shipped to Buyer in error, Buyer may reject the Product only by written notice to Seller. Buyer, at Seller’s election, must return any defective Product to Seller, properly dispose of the defective Product, or make the Product available to Seller or its agents for inspection at Buyer’s place of business, if applicable. Buyer must request return authorization from Seller prior to return of any Product. Buyer must provide such other information as Seller may reasonably request as to any defective Product(s). Seller’s liability for non-conforming Product will not exceed the price of the Product. Seller will not be liable on any claim for non-conforming Product which is not made within fourteen (14) days after Buyer has received Product. Buyer must return Product to Seller, if requested, within 45 days of receiving the Product. Returns that do not meet these requirements may not be accepted or may be subject to a return fee. See the “Return” section of the “” website for additional detail regarding Seller’s return policy.

8. INDEMNIFICATION. Buyer will indemnify, defend and hold Seller and its corporate parents and other affiliates and their respective officers, directors, stockholders, members, insurers, attorneys, employees, agents, successors, predecessors, assigns, heirs and personal representatives harmless against any and all liability, claims, suits, actions, losses, liabilities, damages, costs and legal fees arising out of or related to: (i) any alleged or actual breach or non-satisfaction by Buyer or, if applicable, any of its employees, authorized representatives or advisors of any of Buyer’s warranties, representations, covenants or obligations in this Agreement, (ii) any actual or alleged breach of warranty, representation, action or activity any Buyer which is in addition to or otherwise conflicts with Seller’s limited Product warranties to end users or other third parties, and (iii) any other claims of any nature that any Products have caused or contributed to bodily injury or death or damage to real or personal property, excluding claims solely arising out of defective or non-conforming Product.

9. FORCE MAJEURE. Seller’s failure to deliver Product due to circumstances beyond its reasonable control including acts of God, fire, flood, war, labor disturbances, Seller or raw material shortages and governmental regulation will not constitute an event of default or breach of this Agreement. Seller will promptly notify Buyer of any such delay and its cause.

10. SUCCESSORS AND ASSIGNS. All provisions of this Agreement will be binding on and benefit the parties hereto, and their successors, assigns and legal representatives, except that Buyer may not assign or otherwise transfer this Agreement without Seller’s prior written consent. Any assignment, delegation or transfer in violation of this provision will be void.

11. GOVERNING LAW AND DISPUTE RESOLUTION. This Agreement is governed by and construed under the laws of the state of Massachusetts without reference to Massachusetts’s choice of law rules. Subject to Seller’s right to seek injunctive relief as stated below, any dispute, claim or controversy arising out of or related to the Parties involving the interpretation of this Agreement will be resolved by binding arbitration in Boston. Massachusetts under the American Arbitration Association Dispute Resolution Procedures in effect at the time of arbitration. Buyer acknowledges and agrees that Seller may have no adequate remedy at law if Buyer breaches this Agreement. In such event, Seller will have the right to obtain specific performance or injunctive relief and any such proceedings will be venues in federal district court for the Eastern District of Wisconsin or in state court in Boston, Massachusetts.

a) The Agreement may be modified or terminated only upon Seller’s written consent.
b) This Agreement represents the entire agreement between the parties and supersedes all prior agreements, understandings, negotiations and discussion of the parties. There are no warranties, representations or agreements among the parties related to the same subject matter, except as expressly stated herein.
c) Seller may, in its discretion, cancel an order or withdraw delivery if Buyer fails or cannot comply with this Agreement and/or the terms of the Order Confirmation.
d) If any provision of this Agreement is held invalid or unenforceable by a court of competent jurisdiction (in whole or in part), the remainder of this Agreement will remain in full force and effect and will not be affected, impaired or invalidated.
e) Failure of Seller to insist upon performance of any provisions of this Agreement or to exercise any right or privilege hereunder will not be construed as a waiver or relinquishment of the future performance of any such term or condition or the future exercise of such right.

13. PRIVACY. CP is committed to protecting your privacy. This policy describes our practices regarding personal and account information collected by CP (“we,” “us,” “our,” “CP” or, “College Potatoes”) at our stores, online at CP (Site or web site) and via mobile applications.

By using this website or any of our applications, products, services, features, tools, or resources you agree to the terms of this Privacy Policy and our Terms/Conditions of Use.

This Privacy Policy, along with our Conditions of Use governs your use of the College Potatoes website (“Site”) and any other links through social media platforms such as Facebook or Twitter, as well as the use of our mobile application. For the purposes of this Privacy Policy, we will refer to all of these access points aSo CP system (“System”).

In this policy, “personal and account information” means your name, company name, account number, address, telephone number, and e-mail address plus other information that may personally identify you (“personally identifiable information”), including your industry, the number of employees at your company, and purchase history.

We reserve the right to modify this Privacy Policy from time to time. Each version of our Privacy Policy is marked with a version number and effective date. We recommend that you visit our web site periodically to review any changes to this Policy. Your access of and use of our web site means you agree to the terms in this Policy.

How much information must I share?

The amount and type of information we collect from you depends on your in store and online activities and use of our web site. Below, we explain what information we collect.

When you browse our web site

Generally, you may visit this Site without providing it or its affiliates with any personally identifiable information. Information collected by us is voluntarily provided by you and may include information such as your name, address, email, phone number and other contact information. We may also collect other personally identifiable information that you choose to include in any communications that you send to us. We may use your personally identifiable information to respond to your requests for information and provide you with information. Our Site may also collect general information about your technology interface or preferences (such as the type of browser used or the files requested). Additionally, we may collect information regarding the websites you visit and other information, as described in this Privacy Policy.

We may use third-party vendors or social sites, such as Google AdWords or Facebook, to advertise to customers online for purposes of, including without limitation, initiating direct marketing programs on our behalf, data tracking, maintenance or development of our System, development of online products and services or customer service or new product development, or other contracted promotional opportunities provided to our users. These third-party vendors and social sites may display College Potatoes advertisements on other web sites based on user’s internet usage. More specifically, these vendors use cookies to inform, optimize, and serve ads based on a user’s past visits to the Site. Any information that these third parties collect via cookies is not linked to any personally identifiable information we collect or you provide on the web site. To learn about how to opt out of ad network interest-based advertising, click here.

We may transfer your personally identifiable information and other information that you submit on our Site to our offices, affiliates, and service providers. However, we can, and will ask our service providers to use, store and otherwise process your information in accordance with this Policy regardless of where it is transferred. We do not share your personally identifiable information with third parties, without your consent, except as described in this policy and to the extent required by law, in accordance with your instructions.

When you make purchases through our web site

We collect your name, address, and payment information (such as credit card number, expiration date and credit card verification code) to process your order. We may also collect your zip code to assist in finding whether a certain product is available at a store near you.

When you create an e-Account on our web site

We collect your user name, password, bill-to address, and email address. You can help us ensure your privacy by not sharing your user name or password.

When you subscribe to our email newsletter through our web site

We use your email information to deliver newsletters, company information, and promotions. Your email information may be used in conjunction with any purchases you make at to provide customized offers or promotions. You may opt out of future communications by clicking on the “unsubscribe” link in any communication received from us or by updating your account settings.

When you sign up for e-receipts in our stores

We collect your email address and the other information that you provide in order to provide you with an electronic receipt for your in store purchase.

When you communicate with us through our web site or in our stores

We collect your email address and the other information that you provide in order to respond to your communication. When you enter contests, participate in surveys, submit forms or applications, or register for other activities, we collect your name, email address and phone number, and the other information that is required for entry or participation or information relevant to your ability to purchase a franchise, which varies depending on the activity. Our business partners may co-sponsor contests on our site. If you enter one of these contests our co-sponsors may receive the information collected or may collect the information directly. In these situations, we will tell you who is collecting your information, how they may use it and how to contact them.

How is my personal and account information used?

We collect information about you in order to provide you with services and products and also collect information that is necessary for our Site to work properly. We use personal information about our users for a variety of purposes related to our business.

We may use your personal and account information to provide products or services you have requested, respond to a communication from you, contact you, and as otherwise described in this policy.

We may occasionally send you promotional, product or franchising information via regular mail, email, or other electronic channels, including ads on social media platforms. If you do not wish to receive promotional, product or franchising information, you may opt out of future communications by following the instructions in the communication.

In addition, in order to measure how we are doing and to better understand how we can improve our product offerings, we or one of our service providers or strategic partners may contact you by telephone or e-mail and solicit your participation in research. Your participation is voluntary.

If you become our customer, we may send you updates on important information about our company and services.

College Potatoes Site may track the total number of visitors to our Site, the number of visitors to each page of our Site, IP addresses, computer and browser type, version and domain, dates and times of use of each page of our Site, and any third party web site from which you were transferred to this Site, and more, and we may analyze data for trends and statistics in the aggregate, but this information will be in aggregate form only and it will not contain personally identifiable information. This aggregate information is not linked to any personally identifiable information that can identify any individual person. We may use this aggregate information to analyze trends, administer the Site, track users’ movement and gather broad demographic information for aggregate use and to improve College Potatoes Site.

How is my personal and account information shared?

We restrict access to your personal and account information to those who need access to use it as set forth in this policy, which includes franchisees and service providers who are restricted by confidentiality obligations. Only authorized personnel are permitted to see your E-Account password.

We may share your personal and account information with our third party services providers, including but not limited to our credit card processors, web site developers and hosts, advertising agencies, third party shippers and other services providers, whose use of your information is limited to providing services to us. We do not sell, trade, rent or otherwise share your personal information with others.

We may disclose your personal and account information to respond to subpoenas, court orders, or other legal process, as required by law, or to establish or exercise our legal rights or defend against legal claims. Your personal and account information may also be disclosed in event of any future connection with a sale of some or all of our business or a merger with another company.

We may provide aggregate information and the data generated by cookies to web design and marketing firms we contract for web site development and advertising purposes.

How do you protect my personal and account information?

We use 2048-bit keys and TLS 1.2 (Transport Layer Security) technology in all areas where your personal and account information is required.

In addition, your personal and account information and transaction history are kept behind our firewall on separate servers. All transaction information is processed under encrypted channels.

Children’s Privacy

Our Site is not directed at nor targeted to children under the age of 13. We do not use our Site to knowingly solicit personal information from or market to children under the age of 13. If you are under the age of 13, do not provide us with any personal information. If we learn that someone under 13 has provided personal information, we will use reasonable efforts to remove such information from our databases.

Your California Privacy Rights

California Civil Code Section § 1798.83 permits users of our Site that are California residents to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. To make such a request, please contact us via the Site.

How can I give you feedback or contact you?

You may contact us via email at or the website chat.